Metro Consulting Associates (MCA), a civil engineering, surveying and land planning consulting firm is seeking a highly motivated and detail-oriented self-starter to join our staff as Proposal Coordinator. This position is responsible for coordinating the proposal development process, including scheduling, editing, writing, and developing content and production of final proposal package.

Duties & Responsibilities


·       Serve as day-to-day lead for all proposal creation; coordinate company’s proposal process by reviewing client-provided packages for pertinent information, proofreading/editing content, and creating final proposal package to be sent to potential clients.

·       Work closely to understand the scope of the proposal, as written by the project manager, and assist with proposal research and development.

·       Analyze and interpret Requests for Information (RFIs), Requests for Qualification (RFQs), and Requests for Proposal (RFPs) to identify requirements for the entire proposal submittal

·       Along with the project manager, lead and facilitate kickoff, brainstorm/strategy, and review meetings, in addition to storyboarding, outlining, writing, and editing proposals, project descriptions, and resumes.

·       Maintain proposal files and input into the appropriate network folder location

·       Documents, publishes, and follows-up on action items from proposal meetings.

·       Research, identify, and summarize relevant opportunities using multiple sources and tools.

·       Performing desktop publishing for proposals in MS Word to ensure proposal documents are properly formatted, easy to read and visually appealing.

·       Coordinate with all internal and external project management, proposal, marketing, and graphic design staff.

·       Maintain relationships with numerous design engineering and other A/E/C partner companies.

·       Serve as project manager for marketing programs/projects as assigned; coordinate and schedule internal and external resources to meet deadlines.

·       Ensure quality and adherence to brand standards.

·       Assist with marketing administrative tasks, as necessary.

·       Maintain exceptional internal and external client relations

·       All other duties as assigned




·       Bachelor’s degree in Marketing, Communications, English/writing or related field, including practical work experience.

·       Minimum three (3) of experience in a proposal writing role in the A/E/C industry.

·       Working knowledge of industry best-practices.

·       Proficient in Microsoft Office; experience with WordPress & Adobe CS.

·       Strong research skills; quick learner; ability to comprehend complex technical information.

·       Deadline-driven with strong project management and skills.

  • Exceptional written, presentation, and interpersonal communication skills
  • Able to assess and implement best practices to use with internal and external clients to effectively understand project goals and deliverables
  • Ability to cultivate strong professional relationships with internal and external clientele
  • Work collaboratively in diverse teams including executive, technical and non-technical personnel
  • Detail orientated, resourceful, self-motivated, creative, and analytical thinker
  • Ability to work efficiently and effectively under tight deadlines as well as balance multiple projects by prioritizing effectively; exceptional time management skills
  • Strong planning, organization, preparation, and execution capabilities
  • Open to new ideas, innovation, and change.  Strong problem solving/analytical skills
  • Must possess a valid driver’s license and be able to travel to the corporate office as well as local clients and event venues


Please email resumes to Metro Consulting Associates is an Equal Opportunity Employer. Only qualified candidates will be contacted.


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